Stop Matching Payments Manually.
Let AI Handle Cash Application.
LedgerUp uses AI to automatically match incoming payments to open invoices in Stripe, QuickBooks, or NetSuite — so your books are always clean.
Manual cash application vs automated cash application
What changes when an AI agent matches your payments instead of a person with a spreadsheet.
Without automation
- Manually match payments to invoices in spreadsheets or your billing system
- Check bank statements line by line to identify who paid what
- Reconcile deposits against open AR in spreadsheets — errors slip through
- Partial payments cause confusion — no one knows what's still owed
- Mismatches and unapplied payments go unnoticed for days or weeks
With LedgerUp
- Payments auto-matched to open invoices as they arrive
- Partial payments tracked and flagged with remaining balance calculated
- Bank deposits reconciled to AR automatically — no manual lookups
- Discrepancies and exceptions flagged in Slack in real time
- Clean books without manual work — cash applied same day
How automated cash application works
From payment received to cash applied — in seconds, not hours.
Payment arrives
A customer payment hits your bank account or payment processor. LedgerUp detects the incoming payment via webhook from Stripe, your bank feed, or your ERP — no manual trigger needed.
Ari matches to open invoice
Ari uses AI to match the payment to the correct open invoice based on amount, customer, reference number, and payment history. Even when remittance data is incomplete, Ari finds the right match.
Partial and over-payments handled
When the payment amount doesn't match exactly, Ari identifies partial payments, overpayments, and short-pays. Remaining balances are tracked automatically, and credit memos are created when needed.
Team notified of exceptions
Your team gets a Slack notification for any payments that can't be auto-matched or require review. One click to approve the suggested match or manually assign — everything else is handled automatically.
Works with your existing stack
LedgerUp connects to the tools you already use — no migration required.
Cash application use cases
How B2B companies automate payment matching with LedgerUp.
High-Volume Payment Matching
Companies processing hundreds of payments per day can't afford to match each one manually. Ari matches payments to invoices in seconds, even across multiple billing entities.
A SaaS company receives 400+ payments per week across Stripe and wire transfers. Ari matches 95% automatically — the team only reviews exceptions.
Partial Payment Tracking
When customers pay less than the full invoice amount, Ari identifies the partial payment, applies it to the correct invoice, and tracks the remaining balance for follow-up.
A customer pays $8,000 against a $12,000 invoice. Ari applies the partial payment, updates the open balance to $4,000, and flags the account for collections follow-up.
Multi-Currency Cash Application
International payments in different currencies are matched to invoices using real-time exchange rates. Ari handles currency conversion, FX gains/losses, and applies payments in the correct currency.
A EUR payment of 9,200 arrives for a $10,000 USD invoice. Ari converts at the current rate, applies the payment, and records the FX adjustment automatically.
Cash application is just the start
Ari automates the entire revenue lifecycle — from contract to cash collected.
Automate invoicing
Create and send invoices automatically when deals close — no manual data entry required.
See invoice automationAutomate reconciliation
Payments matched to invoices automatically — Ari flags discrepancies and partial payments.
See reconciliationContract-to-cash
Cash application is one step. See how Ari automates the entire revenue lifecycle end-to-end.
See contract-to-cashCash application FAQ
Common questions about automating cash application with LedgerUp.
What is cash application?
Cash application is the process of matching incoming customer payments to the correct open invoices in your accounts receivable. It ensures your books accurately reflect which invoices have been paid, which are partially paid, and which remain outstanding. Without automation, this process is manual, error-prone, and time-consuming.
How does AI-powered cash application matching work?
Ari uses AI to analyze incoming payments and match them to open invoices based on multiple signals: payment amount, customer name, invoice reference numbers, payment history, and remittance advice. Even when data is incomplete or ambiguous, Ari's matching algorithm finds the right invoice with high confidence.
How does LedgerUp handle partial payments?
When a payment is less than the full invoice amount, Ari identifies it as a partial payment, applies it to the correct invoice, and updates the remaining balance automatically. The open balance is tracked in your billing system, and the account can be flagged for collections follow-up based on your rules.
Does LedgerUp support multi-currency cash application?
Yes. Ari handles payments in any currency, converting at real-time exchange rates and recording FX gains or losses automatically. Invoices billed in one currency and paid in another are matched and applied correctly, with all currency adjustments reflected in your general ledger.
What integrations are required for cash application automation?
LedgerUp connects to your payment processor (Stripe), accounting software (QuickBooks, Xero), or ERP (NetSuite) to receive payment data and update invoice statuses. Bank feed integrations are also supported for wire transfers and ACH payments. Setup takes 1-2 hours with no engineering work required.
How long does implementation take?
Most teams go live with automated cash application within 1-2 weeks. Setup involves connecting your payment sources and billing system, configuring matching rules and exception thresholds, and testing with historical payment data. No custom development or engineering resources needed.
What is the accuracy rate for automated payment matching?
Ari achieves a 90-95% auto-match rate for most B2B companies. The remaining 5-10% of payments that require review are flagged as exceptions in Slack for your team to resolve. As Ari learns your payment patterns over time, the auto-match rate continues to improve.
Ready to automate cash application?
Book a Demo →Software should do the work.
You should move the business.
See how Ari takes billing ops off your team's shoulders - from contract to collected cash.