Accounts receivable services, run by an AI teammate
Hand off invoicing, payment follow-up, procurement portals, billing questions, and cash application to LedgerUp. Ari does the work inside the systems you already use, your team approves the exceptions in Slack, and you keep the customer relationship, the data, and the controls.
What you get
LedgerUp is an accounts receivable service for B2B companies. Instead of hiring AR staff, paying an outsourcing retainer, or handing customers to a collections agency, you give the work to Ari, LedgerUp’s AI billing teammate. Ari invoices from your contracts, follows up on every unpaid invoice, submits to customer portals, answers billing questions, and matches payments, all inside your existing billing, accounting, and CRM systems.
- You hand off invoicing, payment follow-up, procurement portal submissions, billing questions, and cash application. Ari does the work every day.
- The work happens inside your own Stripe, QuickBooks, NetSuite, and CRM. Nothing moves to a provider system, and your team approves anything sensitive in Slack.
- Pricing starts at $500 per month, not a $2,000 to $15,000 retainer or a 20 to 50% contingency fee. Most teams are live in about a week.
What the service includes
Everything between a signed contract and cash in the bank. An accounts receivable service that only shows up after invoices are 60 days late is a collections agency, not AR management.
Invoicing from contracts and deals
Ari reads the signed contract or closed-won deal, builds the invoice with the right terms, schedule, and line items, and sends it to the right contact on time.
Invoicing automationPayment reminders and collections
Pre-due, due-date, and overdue follow-ups in your voice, with escalation to the account owner when a relationship needs a human touch.
Payment remindersProcurement portal submissions
Invoices submitted into Coupa, Ariba, Bill.com, Tipalti, and any other portal your customers require, with missing POs flagged before they block payment.
Portal automationBilling questions and disputes
Customer replies about invoices, short pays, credits, and W-9 or remit-to requests are answered from your records, and exceptions are routed to your team.
Billing inbox automationCash application and reconciliation
ACH, wire, card, check, and portal payments matched back to open invoices, including partial and bundled payments, with only the true exceptions surfaced.
Cash applicationAR reporting your finance team owns
Aging, DSO, collections status, disputes, and open escalations are live in your systems and in Slack, not in a monthly PDF from a vendor.
AR management guideHow AR as a service works
No provider queue, no exports, no waiting for a monthly report. Ari works in your systems from the first week.
Connect your systems
LedgerUp connects to your CRM (Salesforce, HubSpot, Attio), billing and payments (Stripe, Chargebee), accounting or ERP (QuickBooks, NetSuite, Xero, Sage Intacct), e-signature, and Slack. There are no setup fees, and onboarding includes white-glove migration help.
Set the rules Ari follows
You define payment terms, reminder cadence, tone, who can approve credits or write-offs, and which actions always need a human. Ari respects your existing roles, permissions, and access scopes.
Ari runs AR every day
Invoices go out when deals close. Reminders go out when invoices age past terms. Portals get submitted, payments get matched, and billing questions get answered. Ari works on contract, billing, and customer data, so follow-ups are specific, not templated.
Your team handles only the exceptions
Ari brings the decisions to Slack: a disputed invoice, a customer asking for a payment plan, a payment that does not match any invoice. You approve, Ari executes, and every action is logged in an audit trail.
Want to see the full list of what Ari handles and where humans stay in the loop? Read the billing operations overview and the billing exceptions taxonomy.
What accounts receivable services cost
Outsourced AR is priced on labor, so the bill grows with your invoice volume. LedgerUp is priced as software, so it does not.
| Option | Pricing model | What you get |
|---|---|---|
| LedgerUp (AR as a service) | From $500 per month (Starter, 10,000 Ari credits). Growth and Enterprise plans are quoted. | Invoicing, reminders and collections, portal submissions, billing inbox, cash application, reporting, onboarding |
| Full-service AR outsourcing firm | $2,000 to $15,000+ per month retainer, often plus per-account or per-transaction fees | A team working your AR queue, usually in their own systems, with weekly or monthly reporting |
| Collections agency | 20 to 50% of the amount recovered | Third-party recovery on delinquent accounts, typically 60 to 90+ days past due |
| BPO or offshore AR staff | Per full-time-equivalent or per-transaction pricing | People executing repetitive AR steps against your instructions, with manual handoffs in and out of your systems |
Outsourcing and agency figures are typical published ranges for US providers and vary by scope and volume. LedgerUp plan details are on the pricing page.
What customers get when Ari runs AR
ServiceUp
15 days to 2 to 3 days
Invoice close time on 10,000+ invoices a month, with 30,000 invoices processed in the first three months and four contractors reduced to one.
Archive
152% increase in collections
200% growth in cash collected, DSO down 9 days, and a 5x reduction in finance admin hours.
Buzz
75% faster collections
80 hours of manual AR work saved per month and more than $40K in revenue recovered.
OnShore
5x invoice volume, no new hires
Under a minute per invoice, one in three customer emails pre-answered, and payments 100% auto-reconciled.
LedgerUp vs. an AR outsourcing firm vs. a collections agency
The question is not only price. It is who talks to your customers, where your data lives, and how much of the work actually gets taken off your team.
| Dimension | LedgerUp | AR outsourcing firm | Collections agency |
|---|---|---|---|
| Who does the work | Ari, an AI billing teammate, with your team approving exceptions | A provider team working a queue on your behalf | Collectors working delinquent accounts for a contingency fee |
| Where the data lives | In your Stripe, QuickBooks, NetSuite, and CRM | Often in provider systems, with exports back to you | In the agency system, account by account |
| Customer communication | From your company, in your voice, with your escalation rules | From the provider, quality varies by team | From a collector, which can damage the relationship |
| Scope | Invoicing through cash application, including portals and billing questions | Depends on the contract, often reminders and posting only | Recovery only, usually after 60 to 90+ days |
| Reporting | Live aging, DSO, and collections status in your systems and Slack | Weekly or monthly reports | Recovery statements |
| Pricing | Software subscription from $500 per month | $2,000 to $15,000+ per month plus fees | 20 to 50% of recovered amounts |
| Best for | B2B companies with contracts, terms, and a real accounting system | Companies with no finance capacity at all | Bad-debt recovery on accounts your team has exhausted |
Who this service is for
B2B companies invoicing on terms
Net 15, net 30, milestone, usage, and custom contract terms are exactly the work Ari is built to run. If your customers pay by ACH, wire, check, card, or through a portal, this is the service for you.
Teams on QuickBooks, NetSuite, Xero, or Sage Intacct
Ari works inside the accounting system you already close the books in, so AR as a service does not mean a second ledger to reconcile.
Growing volume without growing headcount
Hundreds to tens of thousands of invoices a month, handled without hiring a billing coordinator or an offshore team.
Customers you want to keep
Enterprise accounts with renewal and expansion potential should hear from your company, not a third party. Ari keeps the relationship in-house.
When you still need a collections agency
Ari runs your receivables. A few situations still call for a specialist, and we will tell you when.
Bad-debt recovery past 90 days
When an account has ignored every follow-up, a licensed collections agency or attorney is the right tool. Ari gets far fewer accounts to that point, and hands off the ones that get there with a complete history.
Consumer debt and medical billing
LedgerUp serves B2B accounts receivable. Consumer collections and healthcare denial management have their own regulations and specialist providers.
International legal recovery
Cross-border recovery can require local counsel and local process. Ari handles the invoicing and follow-up in any currency; legal recovery abroad stays with a specialist.
Stop working your AR queue. Hand it to Ari.
Book a demo and bring your messiest customer. We will show you how Ari would invoice, follow up, and apply cash for that account, then run a pilot on it.
Frequently asked questions about accounts receivable services
What are accounts receivable services?
Accounts receivable services are services that take over the work of getting invoices paid: creating and delivering invoices, sending payment reminders, following up on overdue balances, submitting invoices to customer procurement portals, answering billing questions, applying payments to invoices, and reporting on aging and DSO. Providers include AR outsourcing firms, collections agencies, BPO teams, and, with LedgerUp, an AI teammate that does the work inside your own systems.
What is accounts receivable as a service?
Accounts receivable as a service (AR as a service) means paying a subscription to have your receivables run for you rather than hiring AR staff or paying an outsourcing retainer. With LedgerUp, the service is delivered by Ari, an AI billing teammate that invoices, follows up, submits portals, answers billing questions, and applies cash inside your Stripe, QuickBooks, NetSuite, and CRM, while your team approves exceptions in Slack.
Is LedgerUp an accounts receivable outsourcing company?
LedgerUp delivers the same outcome as an accounts receivable outsourcing company, which is that your team stops doing day-to-day AR work, but it does it differently. The work is done by Ari, an AI teammate, inside your systems, in your company's voice, with your approval rules. There is no provider queue, no offshore team, and no monthly report to wait for. Pricing is a software subscription starting at $500 per month rather than a retainer.
How much do accounts receivable services cost?
Full-service AR outsourcing firms typically charge $2,000 to $15,000 or more per month, often with per-account or per-transaction fees on top. Collections agencies charge 20 to 50% of what they recover. BPO providers charge per staff member or per transaction. LedgerUp starts at $500 per month on the Starter plan, which includes 10,000 Ari credits per month and a 14-day free trial. Growth and Enterprise plans are quoted based on volume.
What is included in LedgerUp's accounts receivable service?
Invoice creation from signed contracts and closed-won deals, invoice delivery, pre-due and overdue payment reminders, collections escalation, procurement portal submissions (Coupa, Ariba, Bill.com, Tipalti, and others), replies to customer billing questions, dispute and short-pay handling, cash application and payment reconciliation, and live AR reporting. Onboarding and migration help are included, and there are no setup fees.
Does my team keep control of customer communication?
Yes. Ari sends reminders and answers billing questions from your company, using your tone and your rules. Anything sensitive, such as a credit, a write-off, a payment plan, or a dispute, is brought to your team in Slack for approval before Ari acts. Every action is logged in an audit trail, and Ari follows your existing roles and permissions.
Can LedgerUp replace a collections agency?
For most of your receivables, yes. Consistent, specific follow-up from the day an invoice ages past terms means far fewer accounts ever reach 90 days. For accounts that do become bad debt, a licensed collections agency or attorney is still the right tool, and Ari hands those over with a complete history of every invoice, reminder, and reply.
What systems does the service work with?
CRMs (Salesforce, HubSpot, Attio), billing and payments (Stripe, Chargebee), accounting and ERP (QuickBooks, NetSuite, Xero, Sage Intacct), e-signature (DocuSign, PandaDoc, HelloSign), procurement portals (Ariba, Coupa, Bill.com, Tipalti, and any portal with login credentials), and Slack as the primary interface. A REST API is available for custom integrations.
How long does it take to get started?
Most teams are live within a week. LedgerUp includes white-glove migration assistance and onboarding, and there are no setup fees. Pilots are available so you can validate Ari on your messiest customer before committing.
Is LedgerUp secure enough to handle our receivables?
LedgerUp is SOC 2 Type II certified, GDPR compliant, and PCI DSS compliant for payment processing. Data is encrypted in transit and at rest, and Ari operates within your existing roles, permissions, and approval gates.
What is the difference between an accounts receivable management company and AR software?
An accounts receivable management company gives you people who work your AR queue. AR software gives you tools your own team still has to operate. LedgerUp is the third option: an AI teammate that does the work, so you get the hands-off outcome of a management company with the data ownership, speed, and pricing of software.
Is Receivable Management Services LLC the same as LedgerUp?
No. Receivable Management Services (RMS) is a separate debt-collection company. LedgerUp is an AI billing operations platform, and this page describes LedgerUp's accounts receivable service for B2B companies. If you received a collection notice from RMS or a similar company, review the notice directly and follow the consumer-debt process for your jurisdiction.