Billing Automation Built for SaaS
From signed contract to collected payment — automated for subscription, usage-based, and hybrid pricing models.
SaaS billing is harder than it should be
You sell software. You shouldn't need an engineering team to bill for it.
Custom contracts break your billing flow
Your sales team closes deals with custom pricing, negotiated discounts, and hybrid billing models. Someone has to manually translate every contract into your billing system — and errors mean revenue leakage.
Usage billing requires engineering
Metering product usage, calculating overages, and invoicing customers accurately requires custom pipelines that engineering has to build and maintain. It shouldn't be this hard to bill for what customers use.
Collections fall through the cracks
B2B SaaS invoices with Net 30/60/90 terms don't collect themselves. Manual follow-ups are inconsistent, overdue invoices pile up, and your DSO keeps climbing.
Reconciliation is a month-end nightmare
Payments come in through Stripe, ACH, and wire. Matching them to invoices across your CRM, billing tool, and accounting system takes hours every month — and discrepancies always slip through.
in unbilled overages recovered
HappyRobot had usage-based contracts that required manual calculation and invoicing. After switching to LedgerUp, they recovered $72.5K in unbilled overages within 30 days and reduced billing cycle time from 5-7 days to 15 minutes.
Read the HappyRobot case studyBuilt for the SaaS stack
LedgerUp connects the tools SaaS companies already use — CRM to billing to accounting.
How it works for SaaS companies
From deal close to payment collected — the full billing lifecycle, automated.
Connect your SaaS stack
LedgerUp connects to your CRM (HubSpot, Salesforce, Attio), billing tool (Stripe, Chargebee), and accounting system (QuickBooks, NetSuite, Xero) in hours — not weeks.
Deals close, invoices create themselves
When a deal closes, Ari reads the contract, extracts billing terms, and creates the invoice in your billing tool. Subscription, usage-based, milestone, or hybrid — all handled automatically.
Collections run on autopilot
Ari monitors every invoice and sends personalized payment reminders when they're overdue. It handles customer replies, escalates when needed, and stops when payment arrives.
Payments reconciled across your stack
When payments land in Stripe or your bank, Ari matches them to invoices, updates your CRM and accounting system, and flags discrepancies for review.
Pricing that scales with your revenue
LedgerUp uses revenue-based pricing — you pay based on the billing volume we automate. No per-seat fees, no transaction charges, no surprise costs as you grow.
See pricing detailsSaaS billing automation FAQ
Common questions about automating billing for SaaS companies with LedgerUp.
Is LedgerUp built specifically for SaaS companies?
Yes. LedgerUp is purpose-built for B2B SaaS billing automation. It handles the pricing models SaaS companies actually use — subscription, usage-based, hybrid, milestone, and custom contract terms. Unlike generic AR tools, LedgerUp understands SaaS billing complexity and integrates with the tools SaaS companies run on (Stripe, HubSpot, Salesforce).
How does LedgerUp handle usage-based billing?
Ari pulls usage data from any source — your database, analytics platform, API, or data warehouse. It compares actual usage against contract thresholds and creates invoices for overages automatically. No custom metering pipeline or engineering required.
What SaaS pricing models does LedgerUp support?
All of them. Flat-rate subscriptions, per-seat pricing, tiered plans, volume discounts, usage-based billing, milestone billing, hybrid models, and custom contract terms. Ari reads the pricing structure from the contract — no predefined plan templates needed.
How long does implementation take for a SaaS company?
Most SaaS teams go live within 1-2 weeks. Connect your CRM and billing tool (1-2 hours), configure field mappings (1 day), and test your first automated workflow. No engineering resources or custom development required.
Can LedgerUp handle our existing Stripe subscriptions?
Yes. LedgerUp works alongside your existing Stripe setup. It doesn't replace Stripe — it automates the manual work around it: creating invoices from contracts, handling collections for invoiced customers, and reconciling payments back to your CRM.
What about revenue recognition for SaaS?
LedgerUp creates invoices with the correct amounts, terms, and GL coding in your accounting system (QuickBooks, NetSuite, Xero). This gives your rev rec process clean, accurate data. We integrate with your accounting system's native rev rec capabilities rather than building a separate rev rec layer.
How does pricing work?
LedgerUp uses revenue-based pricing that scales with your business. Book a demo to discuss pricing for your specific volume and requirements.
Ready to automate SaaS billing?
Book a Demo →Software should do the work.
You should move the business.
See how Ari takes billing ops off your team's shoulders - from contract to collected cash.