Delivered, Recorded,
And Actually Received.
Every invoice sent to the right contact with a PDF and payment link, recorded in your ledger, submitted to procurement portals where required — with delivery confirmed, not assumed.
Sent and hoped vs delivered and confirmed
“We sent it” and “they received it” are different claims — and the gap between them is where invoices age.
Without automation
- Invoices emailed manually — sometimes to a contact who left last quarter
- The invoice exists in email but was never recorded in the ledger (or vice versa)
- Enterprise customers require portal submission; someone does it by hand, eventually
- No idea whether the invoice was received or opened
- “We never got the invoice” restarts the payment clock at day 30
With LedgerUp
- Invoices sent automatically on generation — right contact, PDF attached, payment link included
- Every sent invoice recorded in QuickBooks, NetSuite, or Stripe — always in sync
- Portal-required customers get automatic submission to Coupa, Ariba, Bill.com, or Tipalti
- Delivery and engagement tracked; bounces flagged immediately
- “Never got it” answered with the delivery record — and a fresh copy
How invoice delivery works
From generated invoice to confirmed receipt.
Delivery profile per customer
Each account carries its delivery requirements: billing contacts and CCs, email versus portal, portal credentials and formats, PO reference requirements. Set once at onboarding, applied every invoice.
Sent through the right channel
Standard customers get a professional email with PDF and payment link. Portal customers get submission to Coupa, Ariba, Bill.com, or Tipalti with required fields and PO references attached — the step that manual processes delay for days.
Recorded before it sends
The invoice exists in your billing system first, then delivers — so the ledger and the customer always see the same document, and nothing is ever “sent but not booked.”
Tracked to receipt
Bounces flag immediately for contact correction. Portal rejections surface with the reason. Engagement signals feed the reminder cadence — an invoice never opened gets a different day-7 touch than one viewed twice.
Works with your existing stack
LedgerUp connects to the tools you already use — no migration required.
Delivery use cases
Where delivery automation removes silent failure modes.
Procurement Portal Customers
Enterprise AP increasingly pays only what’s in the portal. Ari submits on generation with the right format and references — removing the manual step that quietly adds a week to enterprise DSO.
A Fortune 500 customer’s invoice is in their Coupa queue the day it generates, not the Friday someone remembers portals.
Stale Billing Contacts
AP contacts change and nobody tells vendors. Bounce detection catches it on send, flags for correction, and redelivers — instead of the invoice aging 30 days into a mystery.
An invoice bounces off a departed AP contact; Ari flags it, the contact updates, and the invoice redelivers the same day.
The “Never Got It” Defense
When a customer claims non-receipt at day 30, the delivery record answers factually — sent, delivered, opened — and a fresh copy goes out with the reminder.
A day-30 “we never received this” gets a polite reply with the delivery timeline and the PDF re-attached; payment follows in a week.
Delivery connects invoicing to collections
An invoice that arrives cleanly is the first step of getting paid on time.
Procurement portal automation
The full portal capability: Coupa, Ariba, Bill.com, Tipalti submission.
See portal automationInvoice delivery FAQ
Common questions about automating invoice delivery with LedgerUp.
Which procurement portals are supported?
Coupa, Ariba, Bill.com, and Tipalti, with per-customer configuration for formats, required fields, and PO references. Portal submission runs automatically on invoice generation for accounts flagged as portal-required.
Do emailed invoices come from our domain?
Yes — invoices send from your configured sender identity with your branding on the email and PDF. Customers see your company, with Ari operating behind the scenes.
How is the ledger kept in sync with what customers receive?
Order of operations: the invoice posts to QuickBooks, NetSuite, Sage Intacct, Xero, or Stripe first, and the delivered document renders from that record. There is no path where a customer holds an invoice your ledger doesn’t.
What delivery tracking exists?
Send confirmation, bounce detection with immediate flagging, open and payment-link engagement where available, and portal acceptance or rejection status. All of it attaches to the invoice record and informs the reminder cadence.
Can different customers get different delivery treatment?
Yes — per-account profiles cover contacts and CCs, channel (email, portal, or both), attachment preferences, and PO reference requirements. Enterprise accounts commonly need portal plus a courtesy email to AP; both happen automatically.
What happens on a portal rejection?
The rejection surfaces immediately with the portal’s reason — a missing PO number, a format issue — and Ari corrects and resubmits where possible, or flags your team in Slack when the fix needs a decision.