How Buzz Recovered $40K in Lost Revenue and Cut Collections Time by 75%
Buzz.ai was running billing on spreadsheets, tribal knowledge, and Slack DMs. Ari replaced all of it—and found tens of thousands in revenue that had slipped through the cracks.
75%
Faster collections
$40K+
Revenue recovered
80 hrs/mo
Manual work saved
Zero
Manual touchpoints in billing
“Quote-to-cash has definitely been expedited. What used to take our team days of back-and-forth now happens automatically. Ari handles the grunt work so we can focus on closing deals.”
Joshua Ethier, CRO at Buzz.ai
The Challenge
Billing lived in one person's head
Buzz's revenue operations ran on spreadsheets, manual emails, and tribal knowledge spread across multiple team members. Invoice creation was a multi-step drag: cross-reference the contract, copy-paste into a template, chase approvals over Slack DMs.
Overdue payments were tracked in a spreadsheet that was always stale. Billing status lived in one person's head, which meant anyone else needing an answer had to find that person and hope they were free.
Worst of all: signed contracts were slipping through unbilled. Payments that had come in were never matched. Revenue was quietly leaking out of the business with nobody noticing.
The Solution
End-to-end quote-to-cash, no manual touchpoints
With Ari deployed, the entire quote-to-cash cycle became automatic. Ari reads the contract and sends the invoice. Collections run on polite, well-timed follow-up sequences—the team only hears about it when escalation is genuinely needed.
Billing visibility moved from one person's head to a Slack interface that anyone on the team can query in real time. No more “hey, did we invoice Acme yet?” messages to the finance team.
Invoicing
Ari reads the contract and sends the invoice automatically. No cross-referencing, no copy-pasting, no chasing approvals.
Collections
Automated follow-ups with escalation alerts only when needed. The stale spreadsheet is gone.
Visibility
Anyone on the team can ask Ari in Slack for real-time billing status. Finance is no longer the bottleneck.
The Results
$40K found, 80 hours freed every month
In the first week, Ari surfaced contracts that had been signed but never invoiced and overdue payments nobody was chasing. Within weeks, Buzz recovered over $40,000.
Collections speed improved by 75%. The team reclaimed 80+ hours per month of previously wasted effort. Cash hits the bank faster, and finance focuses on strategy instead of chasing payments.
Revenue recovered
Unbilled → $40K+ recovered
Collections speed
75% faster
Monthly time saved
80+ hrs
“Ari makes our old billing process look like a snail. We went from chasing invoices across spreadsheets to having everything just… happen. The time and money we've gotten back is unreal.”
Tristan Lefler, Co-Founder and CEO at Buzz
Company
Buzz.ai
Industry
AI Sales Automation
Stack
Stripe, Slack, CRM
Team using Ari
Sales, Finance, Ops